I often send emails to team members requesting various submissions or details from them by a certain deadline. Invariably I only get a fraction of my desired responses by the due date, so I've taken up the practice of pre-writing reminder emails for the team and postdating them in Outlook to be sent at a later time (e.g. - the day before the deadline).
Here's how it works:
- Once you send your initial message (a week before the deadline), open the sent email in your Sent Items folder and click 'Reply All'.
- Draft your reminder message - "Hey guys, just a reminder, all of your submissions are due tomorrow" - and then click 'Options' in the Message window
- Under Delivery Options click the check-mark for 'Do Not Deliver Before', and then set a date and time for 24 hours prior to your deadline
- Close the Options box and then 'Send' your message - the message will move to your Outbox and automatically send itself at the time you chose