By Matt:
I often send emails to team members requesting various submissions or details from them by a certain deadline. Invariably I only get a fraction of my desired responses by the due date, so I've taken up the practice of pre-writing reminder emails for the team and postdating them in Outlook to be sent at a later time (e.g. - the day before the deadline).
Here's how it works:
- Once you send your initial message (a week before the deadline), open the sent email in your Sent Items folder and click 'Reply All'.
- Draft your reminder message - "Hey guys, just a reminder, all of your submissions are due tomorrow" - and then click 'Options' in the Message window
- Under Delivery Options click the check-mark for 'Do Not Deliver Before', and then set a date and time for 24 hours prior to your deadline
- Close the Options box and then 'Send' your message - the message will move to your Outbox and automatically send itself at the time you chose
8 comments:
Hmm, not a bad idea, though I don't usually need to send reminder messages like what you're talking about.
I knew I could probably do this but I wasn't sure how - thanks for the tip!
Cute. But this would tick me off because I sent my report in. You're sending a blanket reminder when most of the people may have already sent theirs.
This is what I do: When I'm inside the original message, I flag it with a reminder for the day before (to send a reminder). When the reminder pops up, I click to RESEND the message, but I only send it to the people who haven't submitted anything.
Hey Peggy, welcome to the site - thanks for dropping in and commenting!
You bring up a good point and so I guess there's a judgment call that needs to be made based on the specific office culture. Maybe, in response to what you said, the beginning of the reply message could start with a sincere 'thank-you to those of you who have submitted'... but your example is fine.
I didn't know I had a report due! Crap!
Can this be done on a MAC? I can't seem to figure it out and its a feature I used to enjoy using in Outlook when I was on a PC.
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